Cancellation and Refund Policy

This Cancellation and Refund Policy is incorporated into and forms part of, the Terms and Conditions that govern the Booking Services provided to you by Holidaysify Pty Ltd (“Holidaysify”, "we", "us" and/or "our"). Capitalised terms in this document have the meaning assigned to them, or otherwise as set out in the Terms and Conditions.

Nothing in this Cancellation and Refund Policy is intended to limit, exclude or modify or purport to limit, exclude or modify any Consumer Guarantees. The Terms and Conditions set out our liability in relation to the Consumer Guarantees generally.

We try to ensure that we only promote travel offers that our customers will enjoy. We understand, however, that occasionally, circumstances arise which mean that your Travel Service, dates or times, or your circumstances and preferences, may change or be affected. This policy sets out the circumstances in which Holidaysify may provide refunds or credits to our customers ("customer", "you" or "your") or permit cancellation in respect of a specific travel offer.

It is important to remember that we are your agent in booking Travel Services, and do not provide any of the travel, accommodation or other activities, services or products, meals, facilities, goods and travel products or services on your holiday or in relation to it ourselves unless stated otherwise. Therefore, in most circumstances, your rights in the event of changes are against the supplier of the relevant Travel Services, not us. Nonetheless, Holidaysify works hard to obtain benefits on your behalf from those suppliers, and those benefits are reflected in this Cancellation and Refund Policy.

Please note that in administering this policy we will only deal with the named person who placed the order in respect of a specific travel offer.

When refunds and credit notes are not available

If you seek to cancel or change your arrangements for any of the following circumstances, you DO NOT qualify for refunds or Credit Notes:

• if you change your mind after you have purchased a travel offer (for whatever reason);
• where you have failed to read our Terms and Conditions, Website General Terms of Use, Flight, Cruise, Privacy, Cancellation & Refund Policy or the Important Information set out on our website for your travel offer (located under the “Important Info” tab on tripadeal.com.au) and subsequently change your mind, or otherwise do not comply with any of those documents;
• in a way that is not permitted under the specific terms of an offer (these vary between Suppliers and offers, and we provide these to you as part of the booking process);
• if you are unable to travel due to a medical condition or any other personal reason (subject to the Force Majeure section below);
• if the travel offer experience was in accordance with its description but did not meet your general expectations (for whatever reason);
• if you are unable to obtain your preferred time to experience the travel offer, including if you cannot find ‘buy now choose later’ dates outside the eligible booking window or validity period;
• if you cannot travel due to other travel or other personal commitments;
• you have not attempted to make a booking within the period of time (as set out in the deal terms and conditions);
• if you have had a dispute with the business on behalf of whom we are advertising the travel offer;
• if you are late for your booking, and the business decides to cancel your remaining time;
• where the travel date selected in respect of the travel offer has passed;
• where you are denied entry to a destination due to a failure (for any reason) to comply with a health, visa entry or other requirement (subject to the section below regarding changes to health orders after your booking date);
• if you leave a tour and are non-locatable after reasonable efforts have been made and we cancel any remaining component of a travel offer;
• where Holidaysify determines the continuance of a travel offer on the scheduled departure date despite published minimum number criteria not being met;
• if you miss or are a ‘no-show’ for a flight or cruise and your flight/cruise, ticket, accommodation, transfer or other travel offer component is cancelled;
• where an itinerary change occurs and we arrange supply of a service of the comparable or higher standard;
• where we cancel the order in the event of fraud, abuse or suspicious activity.

However, we will in some of these circumstances provide a Credit Note or seek to obtain a refund for you from the Supplier, in accordance with our Credit and ‘Best Efforts Refunds’ Policy below).

When Holidaysify™ may provide refunds and credits

We understand that if Travel Services are significantly changed or affected, or your circumstances change, it is natural to want a refund. As noted above, we are not the provider of the relevant Travel Services, so it is rarely in our control to simply give refunds as we have paid the Suppliers of the Travel Services already on your behalf.

The deals we are able to provide are offered at heavily discounted rates and on sometimes strict conditions by the Suppliers, and the Suppliers impose their own Supplier Terms which form part of the conditions of your booking (as disclosed to you during the booking process).

Nonetheless, it is Holidaysify policy to try to provide a refund of the amounts you have paid to us in connection with the relevant Travel Services. Where a refund is not able to be provided, a credit will be issued in the following circumstances:

• allocation system time-outs result in oversold departure date allocations under our inventory allocation system, and as a consequence the travel offer is not available to you and we cancel the order;
• Where the passenger information form is not returned within the specified period and we cancel the order, a credit will be issued less an order offload fee of $200 per order;
• an order is placed in contravention of an applicable child traveller policy and we cancel the order;
• minimum number requirements of a travel offer are not met and we cancel the order;
• an arrive early/stay behind or flight upgrade option is requested and is unavailable due to flight availability after purchase;
• we are required by law to do so;
• we have made a mistake in advertising a travel offer that fundamentally misstates the product or service that is the subject of the travel offer or otherwise in the case of manifest error by us;
• prior to travel, the provider of the travel offer ceases trading or ceases to provide the goods or services that are the subject of the travel offer; or
• the price of your travel service has been increased by more than 10% after you book it, in accordance with ‘Cancellation due to price increase’ below and our Terms and Conditions generally.

These refunds can be subject to deductions and conditions, as set out further below.

Credit and 'best efforts refunds' policy

In the following circumstances, you may be entitled to a Credit Note (in accordance with this Cancellation and Refund Policy and our Terms and Conditions), or we may use reasonable attempts to obtain a refund on your behalf from the relevant Supplier, in each case as set out below:

Best Efforts Refund – Under a claim of Hardship

• if you are permanently unable to travel due to medical reasons, verified with appropriate medical evidence from a qualified medical specialist that confirms the medical condition arose after the date of booking and prohibits travel in accordance with the booking, we will seek a refund for you from the Supplier on your behalf, but cannot guarantee they will provide it, and you should also speak with your travel insurer (see clause 16 of our Terms and Conditions regarding travel insurance);
• if you suffer financial hardship, verified with reasonable and appropriate evidence that confirms the hardship arose after the time of booking, we will seek a refund for you from the Supplier on your behalf, but cannot guarantee they will provide it, and you should also speak with your travel insurer (see clause 16 of our Terms and Conditions regarding travel insurance)
• the travel booked was to attend an event that was a one-off event not capable of being carried out again and was affected by a Force Majeure event;
• if there is a Force Majeure event which prevents the relevant Travel Service from being provided, we will initially seek to issue you with a credit. Under a claim of Hardship, if approved, we will seek a refund for you from the Supplier on your behalf, but cannot guarantee they will provide it, and you should also speak with your travel insurer (see clause 16 of our Terms and Conditions regarding travel insurance);

Credit Note

• if you are temporarily unable to travel due to medical reasons, verified with appropriate medical evidence from a qualified medical specialist that confirms the medical condition arose after the date of booking and prohibits travel in accordance with the booking, we will provide a Credit Note less unrecoverable supplier related fees;
• if there are no suitable dates inside a booking window for your ‘buy now chose later’ offer, or you otherwise fail to make a booking by the relevant ‘book by’ date, we will provide a Credit Note; and
• if, subsequent to booking, there is a change of travel permissions at the local destination (for instance, the imposition of a new vaccination requirement for entry), which prevents you from using the relevant Travel Services, we will provide a Credit Note.

Cancellation due to price increase

If we increase the price of your specific travel offer by a material amount (being more than 10% of the initial price) in accordance with our Terms and Conditions, you may cancel the relevant travel products or services and request a refund of amounts you have paid to us in connection with the relevant travel products or services.

This does not apply to increases arising from a request, action or omission of the customer, any person travelling or intending to travel on the order or any of their agents or representatives (including but not limited to changes to travel arrangements, optional extras, surcharges and other customisations and additions).

Please refer to our Terms and Conditions for circumstances where Holidaysify may vary, withdraw or cancel the order, the services or the components of a travel offer.

Other matters

Please note any Credit Note or refund amount will be reduced by:

deductions for any applicable merchant fees imposed by Visa, Mastercard and other payment providers;

supplier refund charges (such as airline or cruise ship processing charges);

agreed and stated cancellation charges as set out in the deal terms

any other non-refundable items/circumstances; and

an administration fee of $300 for our time and effort in negotiating the refund for you.

Any claim for a refund may be reduced or denied where our Terms and Conditions, Complaints Policy or any other Holidaysify Policy is not complied with.

Without limiting the foregoing, Holidaysify reserves the right at its discretion to provide a refund outside of the above circumstances in compelling or extenuating circumstances. Holidaysify’s decision with respect to any refund request is final and no correspondence will be entered into.

Submitting a cancellation request

A request for cancellation must be submitted in writing via email located on our website. Holidaysify will then email the account holder a Cancellation Form. This must be completed and returned to Holidaysify no later than 24 hours prior to travel. Immediately upon submission of this Cancellation Form, you are authorising Holidaysify to cancel all elements of the Order for the passenger(s) provided within the form. All cancellations are considered non-reversible once received by Holidaysify and subject to the refund circumstances listed above.

Voluntary Flight Cancellations

In the event you are unable to make your flight, for whatever reason, you must contact both Holidaysify and Airline directly prior to check-in closing. Where a customer is required to cancel any flight or portion of their ticket, Holidaysify reserve the right to further charge the customer, any airline no-show fees. Should the cancellation occur outside of 72 hours prior to travel, only Holidaysify needs to be notified. 

Submitting a refund request

All customers requesting a refund will be required to provide full particulars as to why they are not satisfied with the quality of the goods and services that are the subject of a travel offer.

All complaints need to be made in writing via email – a step-by-step process where the details of the issue are recorded. 

By completing the form, Holidaysify can assess and seek an appropriate resolution to the issue.

All feedback forms must be received within 30 days from the return of travel, or from the date the incident occurred. Any requests for refunds submitted outside of this timeframe will not be accepted.

Verification

Holidaysify will verify the validity and veracity of some or all of the particulars of a request for cancellation or refund by consulting with the relevant merchant responsible for fulfilling the offer. Holidaysify may also ask you (by phone or email) to provide additional information in relation to the cancellation or refund request.

Hardship and special circumstances claim - COVID

To make a claim of hardship, please email us with the required information and we will be in touch.

Refusal

In circumstances where we believe that a request for a cancellation or refund does not fall within the scope of this policy, misleading, incorrect, deceptive and/or is otherwise invalid, Holidaysify may, in its absolute discretion, refuse a cancellation or refund request. Holidaysify is under no obligation to provide you with reasons as to why your request has been refused. Please note that any fraudulent, abusive or otherwise suspicious activity will be immediately referred to the relevant authorities.

Refund via direct deposit

Any refund will be credited to your preferred bank account, according to the details provided by you during the refund request process. Any refund provided by Holidaysify is in no way an admission of liability by or on behalf of Holidaysify or the admission of any other fact in connection with, any act or omission which then led to the request for a refund being submitted by the customer.

Change to policy

Holidaysify may change this policy at any time at our absolute discretion by posting the revised policy on this website. [Such changes will only apply to bookings made after the date of the change]. It is your responsibility to review the terms of this policy. By visiting and using the Holidaysify website you agree to abide by the terms of this policy as amended.

Contact information

For any feedback or questions regarding this policy, please feel free to contact Holidaysify.